Vacancies

 

M&E Consultant

The International Organization for Migration in the United Kingdom (IOM UK) and the London Borough of Croydon (LBC), seek a consultant to develop a Monitoring and Evaluation (M&E) framework for a project aimed at building foster carers’ capacity to look after unaccompanied asylum seeking children who are victims of trafficking and modern slavery or at risk. The consultant will develop agreed tools, and provide support to project staff in the implementation of the framework and drafting of M&E reports.

This consultancy will be delivered in the framework of the Child Trafficking Protection Fund project awarded by the UK Home Office. Interested candidates should apply as per instructions in the Terms of Reference.

Closing date for proposals is Friday, 7th April 2017 at 9:30 am GMT.


Job Title

Operations and Project Assistant (G5)

Duty Station

London, UK

Reports To

Head of Operations

Classification

27,768.96  (net but employee pays Primary NI and pension)

Type of Appointment

One year with possibility of extension

Estimated Start Date

1 May 2017

Closing Date

6 April 2017

Background:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Head of Operations and overall supervision of the Chief of Mission, the incumbent will carry out operations and project support duties for the IOM UK Resettlement Projects.

Responsibilities and Accountabilities:

  1. Assist with operational activities of the Resettlement projects.
     
  2. Liaise with field offices to ensure refugees complete all operational pre-departure requirements including visa applications, VAC appointments, cultural orientation and exit visa processes and that the donor is notified after each stage.   
     
  3. Monitor refugees’ medicals for the Vulnerable Children’s Resettlement Scheme (VCRS) are performed on a timely manner and completed files are submitted to the donor in a timely manner.
     
  4. Provide assistance in the planning and implementation of resettlement activities in line with mission’s strategies, policies and relevant fund raising approaches.
     
  5. Ensure efficient and accurate record keeping of the related operational files and other relevant data, including the preparation of any requested statistical data/information and ensuring that any related databases or similar are updated.    
     
  6. Monitor and ensure all resettlement processes are carried out in a timely manner and verify data sent from the Mission is of high quality and in accordance with the donor’s requirements.  Maintain close communication with the Missions to ensure up to date information on all the cases.
     
  7. Maintain liaison with relevant governmental, non-governmental entities as well as other international organizations and local authorities on programme issues and participate in meetings, when required.
     
  8. Liaise and coordinate with the UK Cultural Orientation (UKCO) trainers in the MENA region to ensure efficient delivery of UKCO across the UK Resettlement programmes.
     
  9. Monitor the UKCO reporting and collection of data as per donor requirements and assist in the preparation of donor reports as appropriate. Additionally carry out UKCO monitoring visits as appropriate.
     
  10. Provide support and liaise with IOM UK resettlement and integration colleagues on all UKCO activities as appropriate.
     
  11. Assist in the compilation of SOPs, project reports and reporting to the donor.
     
  12. Serve as an operational escort for all UK Resettlement programmes as assigned.
     
  13. Perform such other related duties as may be assigned.

Behavioural

Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA).

The incumbent is expected to demonstrate the following competencies:

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism -  displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level)

Required Qualifications and Experience:

  • University degree in Business Administration or a related field from an accredited academic institution, with minimum five years of relevant professional experience, preferably in migrant management
  • Previous experience in the field of migration assistance
  • Proven experience in event organizing
  • Proven experience in media and social medial related activities
  • Proven ability to multi-task and in meeting strict deadlines
  • Demonstrated ability to work effectively in a multi-cultural setting
  • Experience in air movement operations and travel planning an added advantage
  • Excellent written and verbal communication skills
  • Excellent organizational and administrative skills, with strong attention to details
  • Ability to work to deadlines and under pressure
  • Ability to respond quickly and diligently to simultaneous requests

Languages:

  • English (Fluent)
  • Working knowledge of any other UN language an advantage

Method of Application:       

Please submit the completed personal history form (attached below, note it has several pages) with a cover letter of not more than one page specifying the motivation for application to LondonHumanResources@iom.int

Please note that the Post is subject to local recruitment. Only EU citizens or persons holding a valid residence or work permit for UK/EU will be eligible for consideration. 

Please quote reference no. “VN GB10 2017_02 Ops and Project Assistant + SURNAME” in the subject of your application email.

Only shortlisted candidates will be contacted.

Closing Date: 6 April 2017


Job Title

HR Assistant (G5)

Duty Station

London, UK

Reports To

Resources Management Officer

Classification

27,768.96  (net but employee pays Primary NI and pension)

Type of Appointment

One year with possibility of extension

Estimated Start Date

1 May 2017

Closing Date

6 April 2017

Background:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.f

Context:

Under the direct supervision of the Resources Management Officer (RMO) and overall supervision of the Chief of Mission, and working closely with relevant units at Panama Administration Centre (PAC) and Headquarters, the incumbent will be responsible for the administration of Human Resources actions.

Responsibilities and Accountabilities:

  1. Prepare monthly payroll information by confirming accuracy of data in Personnel Action forms, monitor expiry dates of time-limited entitlements and initiate prompt action aiming at the uninterrupted and accurate application of entitlements.
  2. Assist in the recruitment process by following the internally laid out processes and posting vacancy announcements.
  3. Ensure that the Staff Handbook is updated and available and provide corporate induction for new employees including advice on contract and related benefits.
  4. Administer the Staff Evaluation System (SES) in close collaboration with relevant line managers by monitoring that staff members complete each cycle of the process within allocated timelines. 
  5. Maintain and updates files of relevant General Instructions, General Bulletins, other permanent instructions issued by Headquarters, and internal administrative issuances. Coordinates internal administrative issuances with Human Resources Management (HRM) and PAC.
  6. Assist in the management of the flow of incoming requests from staff and managers and draft replies or take action accordingly.
  7. Assist in updating and submission of monthly and annual reports on staffing to Headquarters.
  8. Coordinate approval and assist employees in booking internal and external training courses, provide logistic and administrative support to trainers, collating quarterly training records for all employees maintain and update a database of yearly training activities.
  9. Ensure that the various HR forms received for submission to relevant internal and external authorities are verified and accurate.
  10. Regular review and update of staff member’s individual personnel file to ensure that these are audit-compliant.
  11. Perform such other related duties as may be assigned.

Behavioural

Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA).

The incumbent is expected to demonstrate the following competencies:

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism -  displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level)

Required Qualifications and Experience:

  • University degree in Business Administration or a related field from an accredited academic institution, with minimum 3 years of relevant professional experience in Human Resource
     
  • Previous experience in the field of Human Resource management
     
  • Proven ability to multi-task and meet strict deadlines
     
  • Demonstrated ability to work effectively in a multi-cultural setting
     
  • Excellent written and verbal communication skills
     
  • Excellent organizational and administrative skills, with strong attention to details
     
  • Ability to work to deadlines and under pressure
     
  • Ability to respond quickly and diligently to simultaneous requests
     
  • Ability to make judgements regarding confidential information to ensure Organisations’ integrity is maintained
     
  • Excellent spoken and written English with strong grammatical and spelling competencies

Languages:

  • English (Fluent)
  • Working knowledge of any other UN language an advantage

Method of Application:       

Please submit the completed personal history form (attached below, note it has several pages) with a cover letter of not more than one page specifying the motivation for application to LondonHumanResources@iom.int

Please note that the Post is subject to local recruitment. Only EU citizens or persons holding a valid residence or work permit for UK/EU will be eligible for consideration. 

Please quote reference no. "VN GB10 2017_03 HR Assistant + SURNAME” in the subject of your application email.

Only shortlisted candidates will be contacted.

Closing Date: 6 April 2017


Job Title

Operations Assistant (G4)

Duty Station

London, UK

Reports To

Head of Operations

Classification

24,794.04 (net but employee pays Primary NI and pension)

Type of Appointment

One year with possibility of extension

Estimated Start Date

1 May 2017

Closing Date

6 April 2017

Background:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Head of Operations and overall supervision of the Chief of Mission, the incumbent will carry out operations support duties for the IOM UK Resettlement Projects.

Responsibilities and Accountabilities:

  1. Assist in supporting the UK Operations and Resettlement team with all operational aspects of the Syrian Vulnerable Persons Resettlement Scheme (VPR).
     
  2. Share responsibility for the Syrian VPR Database in London, ensuring that all pre-departure operational requirements, including online visa application dates, Visa Application Centre (VAC) appointment dates, and exit processes, are completed and entered on the database for all refugees.
     
  3. Liaise with IOM field offices to ensure refugees complete all operational pre- departure requirements including visa applications, VAC appointments and exit visa processes and that donor is notified after each stage.   
     
  4. Ensure medical screenings for all refugees considered under the Syrian Vulnerable Persons Resettlement Scheme are performed in a timely manner and completed files are submitted to the donor in a timely manner.
     
  5. Ensure efficient and accurate record keeping of the related operational files and other relevant data, including the preparation of any requested statistical data/information and ensuring that any related databases or similar are updated.    
                                                     
  6. Monitor and ensure all resettlement processes are carried out in a timely manner and verify data sent from the Mission is of high quality and in accordance with the donor’s requirements.  Maintain close communication with the IOM sending missions to ensure up to date information on all the cases.
     
  7. Maintain liaison with relevant governmental, non-governmental entities as well as other international organizations and local authorities on programme issues.
     
  8. Serve as an operational escort for all UK Resettlement programmes as assigned.
     
  9. Perform such other related duties as may be assigned.

Behavioural

Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA).

The incumbent is expected to demonstrate the following competencies:

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism -  displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level)

Required Qualifications and Experience:

  • Completed High School degree from an accredited academic institution.
  • At least four years of relevant professional experience in a similar field.
  • Alternatively a Bachelor’s degree in a relevant field and 2 years of relevant professional experience in a similar field.
  • Previous experience in the field of migration assistance an advantage.
  • Proven ability to multi-task and meeting strict deadlines. 
  • Demonstrated ability to work effectively in a multi-cultural setting.
  • Experience in air movement operations and travel planning an added advantage.
  • Excellent written and verbal communication skills.
  • Excellent organizational and administrative skills, with strong attention to details.
  • Ability to work to deadlines and under pressure.
  • Ability to respond quickly and diligently to simultaneous requests.

Languages:

  • English (Fluent)
  • Working knowledge of any other UN language an advantage

Method of Application:       

Please submit the completed personal history form (attached below, note it has several pages) with a cover letter of not more than one page specifying the motivation for application to LondonHumanResources@iom.int

Please note that the Post is subject to local recruitment. Only EU citizens or persons holding a valid residence or work permit for EU will be eligible for consideration. 

Please quote reference no. "VN GB10 2017_04 Ops Assistant + SURNAME” in the subject of your application email.

Only shortlisted candidates will be contacted.

Closing Date: 6 April 2017